Saturday, March 27, 2010

Closed Session Added to Today's BOD Meeting

The CSUEU Board of Directors (BOD) voted earlier today to go into closed session at 1 p.m. to discuss Organizing. The meeting schedule sent out in advance shows only last night's session as closed.

According to sections 401.02 and 401.03 of the CSUEU Policy File, only certain topics may be the subject of a closed meeting. Topics which must be discussed in closed session are:

  1. Litigation matters
  2. Matters involving privileged relations such as attorney-client or doctor-patient
  3. Personnel matters, including the employment, suspension or dismissal of a CSUEU employee

Matters which may be discussed in closed session are:

  1. Discussion of bargaining strategy
  2. Member grievance appeals and disciplinary actions
  3. Representation appeals
  4. Legislative matters

CSUEU Bylaws and Policy File Language on Closed Sessions

The full language regarding closed sessions is below. This was taken from the Bylaws and Policy File downloaded from the CSUEU web site today. The CSUEU Bylaws document is labeled June 2009, and the CSUEU Policy File document is labeled November 14, 2009.


CSUEU Policy File on Closed Sessions

401.01 Meetings

(a)Except as noted below, meetings or hearings at which official actions are taken, including but not limited to, meetings or hearings of the Board of Directors, Executive Officer Committee, committees, units, councils, and sub-groups thereof shall be open to all members of the Association.

(b)CSUEU shall publish an annual calendar of statewide meetings on its website, which shall be updated regularly.

(c)Bodies of the CSUEU may conduct business by telephone conference call, video conferencing, e-mail and fax, and may conduct meetings by conference call or video conferencing. Meetings via conference call or video conferencing shall meet the same standards of this Policy File.

(d)The Board of Directors, Bargaining Unit Councils, Presidents’ Caucus or CSUEU committees may utilize staff assigned by the Chief of Staff in order to implement their responsibilities. (BD 41/03/09)

(e)The CSUEU Bylaws, Policy File, and Robert’s Rules of Order, in that order, shall govern the conduct of the meetings. (BD 41/03/09)

401.02 Closed Session Mandatory

Bodies of the CSUEU must meet in closed session to consider the following:

(a) Litigation matters;

(b) Matters involving privileged relations such as attorney-client or doctor-patient; and

(c) Personnel matters, including the employment, suspension or dismissal of a CSUEU employee. (BD 34/04/08)

401.03 Closed Session Optional

Bodies of the CSUEU may meet in closed session to consider the following:

(a) Discussion of bargaining strategy;

(b) Member grievance appeals and disciplinary actions; (BD 34/04/08)

(c) Representation appeals; and

(d) Legislative matters.

401.04 Holding Closed Sessions

(a) Attendance at closed sessions shall be limited to: the elected or appointed member(s) of the appropriate CSUEU body holding the meeting; members of the Board of Directors; and staff and other individuals who have pertinent information and whose presence is determined to be necessary by the presiding officer, subject to disaffirmation by the body.

(b) Closed sessions, when held as a part of regular meetings, should be scheduled for an announced time certain. Announcement of the closed session and its purpose must be made to the members in attendance, if held during a regular meeting. All Board of Directors and Bargaining Unit Council closed sessions must be reported in the minutes of the next regular meeting, and shall include a list of actions taken.

(c) A meeting, except a Chapter’s Steward Council, shall conduct business in closed session or return to open session only by motion passed by a majority of the body. The body may not suspend this rule.

(d) A Chapter’s Steward Council shall always meet in closed session, and shall discuss only items listed in sections 401.02 and 401.03, above.

401.05 Reporting and Minutes of Closed Sessions

(a) All closed sessions must be reported in the minutes of the next regular meeting and shall include a list of actions taken.

(b) The minutes or record of closed sessions shall indicate when and for what purpose the closed sessions were held, and shall further state that no other matters were considered.


CSUEU Policy File on Closed Sessions

Section 3.10. Open Meetings. Except as set forth in this Section 3.10, all meetings of the Executive Officers, the Board of Directors and all committees at which the business of the Corporation is acted upon shall be open to all members in good standing of the Corporation, and all meetings of each Chapter and of its officers and committees shall be open to all members of such Chapter. A meeting may not be closed except for reasons in accordance with established policies and procedures and subject to applicable laws.


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